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Presenter/Poster Information

Annual Meeting Registration: Deadline July 16‎

All presenting authors/lead speakers for all sessions must register to attend the meeting by July 16th.

Oral Presentations

Oral presentations consist of 15 minutes total time: 10 minutes for presentation and 5 minutes ‎for questions. Please be considerate of the other presenters by staying within your allotted presentation time. ‎Session moderators will ‎stop presentations that exceed the allotted time to avoid reducing following presenters' time.‎

Lightning Presentations

A Lightning Forum consists of three sets of oral presentations addressing a common theme and led ‎by a moderator with expertise in the theme's area. Each presentation is 3 minutes in duration capped at a total ‎of four slides: a title slide, a disclosure slide, and two slides highlighting the key scientific questions/rationale ‎of the abstract, methods used, key results, and main conclusions. After ‎presentations, a discussion of the overarching session theme will be led by the moderator, who will direct ‎questions to and between the speakers in a panel format, who will sit together at a table.‎

The moderator for a particular theme is responsible for working with the presenters to develop a cogent ‎discussion of the topic. Because the moderator and presenters are responsible for developing a meaningful ‎discussion around the overarching topic of the presentations, all moderators and presenters of lightning ‎sessions are required to attend at least one planning session together. If you are a lightning session presenter, ‎then you are also responsible for participating in preparation session(s).‎

Changing Presenter Roles

Until July 31st, Presenting Authors have the ability to change the roles of authors already associated with a submission or remove ‎them. Only the roles can be changed; the sequence of authors cannot be modified and new authors cannot be added. 

IMPORTANT! Change the roles of others before removing the presenting author role from you.

Remember, ‎ISPE directs all communications to only the Presenting Author and only the Presenting Author will have permission to ‎upload presentation files to the system (in August). Lastly, please note that edits made after June 30 will not appear in the printed on-‎site program and will only be reflected on the meeting website and app.‎

Editing Abstract Text

Until June 18th, Presenting Authors for all submission types are permitted to edit abstract text in advance of submissions being shared with the journal for publication. You will not be able to edit abstract title, only the body text. We strongly recommend you take ‎the time to do review your abstract ahead of publication.‎

Poster Upload

• The upload process opens on August 1 and all posters must be uploaded no later than 23:59 (CEST) on August 21.
• Only PDF files will be accepted for upload; the process will reject any other file type. If you develop your presentation in PowerPoint, save it – in the highest resolution you can – as a PDF for your upload.
• Other than the file format, there are no special requirements for uploading a poster. Once you've finalized your print copy, simply upload a PDF version of it. You do not need to re-size it.
• The upload process is unrelated to the physical poster sessions at the conference. Uploading a poster does not mean a printed version will be ready for you at the conference. You must bring a printed version of your poster which complies with the board dimensions or arrange to have it printed locally.
• Please be sure to review the Poster Session Guidelines carefully.

How to Upload your Poster [from August 1]

1. Login on this webpage: https://www.conferenceharvester.com/harvester2/login.asp?EventKey=AZNDEFVG
2. Click on the Poster Upload task
3. Click on the button to "choose file" (it must be a pdf file) then click "submit file" to finish the task.

Pre-conference Course/Symposia & Workshops/Oral Presentation Upload

• The upload process opens on August 1 and all presentations must be uploaded no later than 23:59 CEST on August 21.
• After August 21 you must personally deliver your files to the Speaker Ready Room on-site. We do not accept emailed presentations; files can only be accepted at the Speaker Ready Room.
• Only PDF or PowerPoint files will be accepted for upload; the process will reject any other file type.
• The upload process permits you to upload an optional handout for sharing with attendees. A single PDF file combining all handouts is recommended.

How to Upload your Presentation [from August 1]

1. Login on this webpage: https://www.conferenceharvester.com/harvester2/login.asp?EventKey=JXMJQDBM
2. Click on the Presentation Upload task
3. Click on the button to "choose file" then click "submit file" to finish the task.

Local Poster Printing Service

Two local printing services were identified that accept orders for posters. These will be printed in Berlin and delivered to the Estrel conference hotel.

1. CSV Printshops (https://csv-copyshop-berlin.de/). One poster will cost around 30EUR (size DIN A0) and payment can be made via PayPal or credit card (American Express excluded). Printed posters will be shipped in one collective delivery to the Estrel hotel. Please send your printing order to uni@csvcopy.de. The last day and time to send your poster PDFs & payment is Monday, 19th August 2024 (12:00 noon Berlin/CEST time). You may also print your poster directly on site at one of the 4 CSV branches (printing will take around 20 minutes). See the addresses at CSV´s website.
   
   
2. SOLID EARTH (Wörther Str. 29; 10405 Berlin). Costs around 30EUR (DIN A0), payment via PayPal (paypal@druckeninberlin.de). Printed posters will be shipped in one delivery to the conference hotel. Contact: w29@solid-earth.de. Ultimate timeline for sending your poster PDFs & payment: Monday, 19 August 2024 (12:00 noon Berlin/ CEST time).